The Whittier Parent Teacher Organization (PTO) is a non-profit organization run by a volunteer team made up of teachers, staff, parents, and guardians of students attending Whittier Elementary School. 

Our mission is to build connections between families, the school and the Oak Park community.  We are dedicated to promoting academic success as well as social and emotional growth for all children at Whittier

Whittier PTO requires no membership dues.  All teachers, staff, parents, and guardians of students enrolled at Whittier Elementary School are considered members of Whittier PTO. 

 


Below are descriptions of the leadership and chair roles in the PTO.

VACANCIES

 

 

  CO-PRESIDENT (2)

Description of role

Preside at all meetings of the PTO and Executive Board.  Be the official representative at monthly Coordinating Council meetings. Approve all newsletters, flyers, or notices and have approval by the Principal prior to distribution.

 

Example of duties

Plan and run monthly PTO meetings. Work w/Chairs & leadership when needed. Regularly check PTO mailbox for mail and follow up accordingly. Help in making decision in regards to PTO. Write PTO updates for the Greenleaf. Attend PTO Council meetings.  Attend PTO coordinating council meetings (last M of the month).

Level of Commitment

1-2 hours per week (average)

 

  CO – VP FUNDRAISING (2)

Description of role

Serves as committee lead.  Helps to brainstorm fundraising ideas and coordinate fundraising efforts/events. Work with event chairs and at times chair events yourself if needed.

 

Example of duties

Annual Trivia Night, Silent Auction, Provide support for Fun Fair and Fun Run

Level of Commitment

20 total hours to plan each major event



 

  CO – CHAIR FUN FAIR (2) 

Description of role

Coordinate Fun Fair carnival games and activities during the Spring Season.  Work with school and PTO to select a date typically the first or second Saturday in March.

 

Example of duties

Work with Carnival company to obtain and review the contract for rented carnival games. Bulk of work begins in January and includes, marketing, recruiting volunteers, advanced ticket sales, determining food and beverage organizer. A timeline of tasks is clearly laid out and will be forwarded to Co-chairs of this event.

Level of Commitment

20 total hours (including event itself)

 

 

  CO –VP  PARENT ENGAGEMENT (2) 

Description of role

The Co-VPs of Parent Engagement work closely with one another in coming up with ways to keep all families engaged at Whittier in an inclusive way. The Co-Vps of Parent Engagement are responsible for identifying new ways to engage families at Whittier such as monthly coffee meetups and other social events. Parent Engagement also includes partnering with the VPs of fundraising and representing the committee at PTO leadership meetings.

 

Example of duties

The Co-Vps of Parent Engagement are responsible for identifying new ways to engage families at Whittier such as monthly coffee meetups and other social events. Parent Engagement also includes partnering with the VPs of fundraising and representing the committee at PTO leadership meetings.

Level of Commitment

0.5 Hours per week 

 

 

   CO – CHAIR ADULT FUNDRAISER

Description of role

Aid in coordination of activities for Trivia Night.  Event takes place in January.  

 

Example of duties

Organize trivia night logistics: securing venue, MC, create committees for compiling trivia, securing volunteers for the event (set-up, spotters, check-in, drink tickets, clean-up), decide on decor theme and purchase necessary items, work w graphic designer volunteer to create signage, PowerPoint slides for trivia, and marketing leading up to event. Solicit 3-4 LIVE auction donations for LIVE AUCTION portion of evening.

Level of Commitment

1-3 hours a week until closer to the event. 

 

 

  FUN RUN CHAIR 

Description of role

The chairman for this event is responsible for managing all aspects of the overall event and working with school/PTO leadership.     

Example of duties

Recruiting committee members and determining their duties 

  • Creating/Tracking the committee budget to achieve overall PTO goals
  • Leading committee members to ensure the timeline, due dates, goals/tasks are all being met

Level of Commitment

Early planning is needed for the success of this event. The chairman for this event is responsible for managing all aspects of the overall event and working with school/PTO leadership.  

 

 

  SERVICE DAY CHAIR

Description of role

Aid in coordination of activities to clean/arrange landscape at Whittier.  Service Day - usually first Saturday in May.  

Example of duties

Work with school and PTO to select a date - usually a Sat or Sun morning, from 9-1pm. Create emails, posters and Sign Up Genius to solicit volunteers. Call landscapers to get prices on mulch - McAdam and 1-2 others, and arrange delivery (usually front of school).

 

Work with Green Team garden chairs to solicit compost from the Village CompostAbles program and arrange delivery. On the day of the event, make sure volunteers weed, edge, spread compost and mulch, then power wash for cleanup. Volunteers bring wheelbarrows, tools and power washers. Arrange for the school to be open that morning.

Level of Commitment

 

1-3 hours a week until closer to the event.   10 total hours commitment.  

 

 

  GARDEN AND GROUNDS CHAIR  

Description of role

Aid in coordination of activities to clean/arrange landscaping, outside areas, and outdoor learning area at Whittier.  Service Day - usually first Saturday in May.  

Example of duties

Work with school and PTO to select a date - usually a Sat or Sun morning, from 9-1pm. Create emails, posters and Sign Up Genius to solicit volunteers. Call landscapers to get prices on gardening supplies (mulch, soil) and arrange delivery (usually front of school). Work with Green Team chairs to solicit compost from the Village CompostAbles program and arrange delivery.

 

On the day of the event, make sure volunteers weed, edge, spread compost and mulch, then power wash for cleanup. Coordinate for volunteers to bring tools and supplies, like wheelbarrows. Arrange for the school to be open that morning.
Special responsibilities for FY21/22: Work with Whittier leadership and D97 to determine scope of responsibilities for outdoor learning area (which entity is responsible for which aspects of the garden).

 

Level of Commitment

1-3 hours a week until closer to the event.   10 total hours commitment. 

 

Current PTO Meetings

 Whittier PTO meetings are held 7:00 PM-8:00 PM on the first Thursday of each month in the Community Room.  We will also attempt this year to ensure a web link is available for members to attend remotely.

 

Why attend?  As a member of the PTO attending meetings gives you insight into what is happening at the school, programs and events the PTO is working on, and the opportunity to bring your voice and ideas to the PTO.  PTO Meetings are also a great way to socialize with other parents and the Whittier staff, and childcare is always available.  

July 20th Agenda

July 20th Meeting Minutes

July 20th Recording

Past PTO Meeting Minutes

 Past PTO Meetings and Agendas

Click Here

IDEA BOX

The Whittier PTO is always open to new ideas for events, fundraisers, enrichment activities and more.  We'd love to here ideas and thoughts from across our diverse Whittier community.  The PTO will respond and depending on the idea will add it to our next meeting agenda.  Thank you!

EVENTS

 

 

BYLAWS

Bylaws are the broad rules that govern how the Whittier PTO is organized and run.

 

Whittier PTO Bylaws 2020